Roles & Responsibilities

Statutory

Maintenance of statutory Registers and Records and updations of these records on yearly basis

and on event basis

Statutory compliances with regard to company Law and amendments thereto, Listing

Agreement with stock Exchange, SEBI Regulations, Rules, Circulars, Notifications of Ministry of

corporate Affairs and amendments thereto

Compliance with the directions issued under MCA
Updating the Board on regular amendments in the listing agreement / SEBI (LODR)

Regulations.

Maintaining a track of insider trading dealings and following the required procedure,

amendment of the Code of Insider Trading

Constant watch/track of share price, benpos, share transfers
Adherence to the Company law
Maintenance of statutory Registers and Records of Subsidiary Company
Filing of yearly and event based returns with ROC including verification of XBRL filings
Quarterly, Half yearly and yearly event based Compliances with Stock Exchange including

certification from Auditors and practicing Company Secretary

Vetting of legal agreements – NDA’s with domestic and international clients, Dealer

agreements, Rental agreements, MOU’s with different clients, Agency, Services, Consultant,

Transport, Consultant agreements, Lease Deed, etc

Incorporation of Companies
Dividend related work, appointment of banker, documentation, printing and dispatch of

dividend warrants and NECS intimations, maintenance of data paid, unpaid, revalidation of warrants, closure of dividend account, transfer to IEPF, reconciliation and filing of unpaid

dividend data with MCA

Share transfer work including issue of duplicate shares, remat, demat, pledging of shares
Correspondence with the shareholders & taking yearly disclosures from Directors
Listing of the Company at BSE, NSE & delisting at ISE – Our company is BSE listed, and got

delisted at ISE

inclusion/alteration to the Main objects of the Company involving postal ballot formalities
Change of the RTA and related procedural formalities like circular resolution etc
Charge creation, modification and satisfaction
Submitting proposals for Appointment / reappointment of Statutory Auditors, Internal

Auditors, Directors, Cost Accountants and Secretarial Auditor and intimations

Coordination with Ministry of Defence and Department of Industrial Policy and Promotion for

renewal of Industrial License

Website updations – investor section Board and AGM:

Preparation of notice and agenda & Dispatch of the notice and agenda
Intimation to Stock Exchanges, Trading window notice intimation to directors/ Auditors.
Advertisement in the newspapers
Preparation of PPT for the meeting
Preparation of minutes of meeting and timely circulation to directors and obtaining the

signature before the next meeting. Outcome to exchange newspapers publication of results, website update of outcome and results.

Preparation, checking, proofreading of Annual Report and printing the same and dispatch to

the shareholders including Green initiative

Obtaining data from the RTA pertaining to dividend Printing of dividend warrant
AGM Questionnaire, Conducting of the AGM
Holding of audit and share transfer committee meeting
Addressing dividend complaints and queries
Submitting the AGM, Board Meeting details to the stock exchanges
Coordination with finance department for the annual report

Maintenance of agenda papers Others

Share Transfer work of Promoters
Annual and event based filings with MCA for Zen Skillproc Private Limited, Zentech Offsets

Management Limited, Auto start Driving School Private Limited

Preparing annual reports for Zen Skillproc Private Limited, Zentech Offsets Management

Limited, Autostart Driving School Private Limited

Reappointment of Statutory Auditors for Zen Skillproc Private Limited, Zentech Offsets

Management Limited, Autostart Driving School Private Limited

Board Resolutions filing with ROC every quarter
Annual Disclosures from Directors and senior Management.
Annual Fillings of the holding and subsidiary company with ROC
Preparation of Associate Companies Board Meeting Minutes, Annual Reports and Filings of e

forms, Annual Accounts and Annual Returns with ROC

DRP responsibilities include

Evaluates the initial status of the damaged functional area and estimates both the time to

reoccupy the facility and the salvage ability of the remaining equipment

Carries out required legal formalities
Coordinates with insurance personnel, for site inspection and co-related formalities
Provides an assessment of the salvage ability of major hardware components
Provides information for the recovery management team to be able to make the choice of the

recovery site

Conducts intellectual Property inventory and associated risk assessment

Other Responsibilities Include

Perform any specific activities as assigned from time - to- time
ISMS/QMS/EMS related duties as laid down in IS/QMS/EMS manual under “Employees

Responsibility”

To follow & comply responsibilities as mentioned in Security Manual for Licensed Defence

Company Secretary